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Plain-language definitions of every Evaluation & Award term that shows up in government tender work.
A bid whose price is so far below the buyer's estimate or competing offers that it raises doubts about whether the bidder can perform the contract at that price without cutting corners or defaulting.
Read definitionThe EU procurement term for a submitted tender whose price appears too low to cover costs, requiring the contracting authority to seek a detailed explanation before deciding whether to accept or reject it.
Read definitionA formal internal or institutional review of a procurement decision conducted by the contracting authority or the financing institution itself, as the first-tier remedy before independent or judicial review.
Read definitionThe formal internal document produced by the evaluation committee that identifies the winning bidder, states the recommended contract value, and summarises the evaluation findings for review and approval.
Read definitionThe overarching procurement principle that an award should optimise quality, quantity, risk, and price together rather than simply choosing the cheapest compliant offer.
Read definitionA formal challenge lodged by a bidder who believes a procurement process was conducted incorrectly, triggering a review by the financing institution, a national review body, or an independent mechanism.
Read definitionThe formal decision to exclude a submitted bid from further evaluation because it fails a mandatory compliance requirement, is technically non-responsive, or is found to be abnormally low after investigation.
Read definitionThe formal termination of a procurement process before a contract is signed, ending the competition permanently rather than restarting it, on grounds such as budget withdrawal, scope change, or lack of responsive bids.
Read definitionThe single number produced by merging a proposal's technical score and financial score using a stated weighting, used in consulting and complex services procurement to select the offer with the best overall value rather than the lowest price.
Read definitionThe single final score derived by blending a proposal's technical score and financial score using the published weighting, which determines the ranking and the winning firm in quality-weighted procurement.
Read definitionThe public announcement published by the buyer after a contract is signed, identifying the winning supplier, the contract value, and the procurement method used, providing transparency and market intelligence.
Read definitionThe meeting or written explanation provided to an unsuccessful bidder that explains why their offer was not selected, covering the evaluation scores, the relative strengths of the winning bid, and any deficiencies found.
Read definitionThe exclusion of a bidder or bid from a procurement competition on grounds of ineligibility, debarment, conflict of interest, or fraud, rather than on the merits of the submitted documents.
Read definitionThe stage of procurement evaluation that assesses and compares the prices or costs submitted by technically qualified bidders, applying any permitted adjustments before determining the lowest or best-value offer.
Read definitionA review of a contested procurement decision conducted by a body that is structurally separate from the contracting authority and the financing institution, providing an impartial second-tier remedy for procurement disputes.
Read definitionThe advance notice sent to all bidders informing them of the buyer's decision to award a contract to a named supplier, triggering the standstill period during which unsuccessful bidders may challenge the decision.
Read definitionThe bid that, after adjusting for all evaluation factors such as delivery, local preference, and lifecycle cost, carries the lowest total evaluated price and therefore wins the contract.
Read definitionThe EU procurement standard that selects the winning tender on a combination of price and quality criteria, rather than price alone, giving buyers flexibility to reward innovation and sustainability.
Read definitionPost-evaluation discussions between the buyer and the recommended awardee to finalise contract terms, permitted within strict limits in most procurement frameworks to avoid undermining the competitive process.
Read definitionThe written confirmation from a financing institution such as the World Bank that it has reviewed a borrower's proposed procurement action and raises no objection to proceeding, a mandatory gate for prior-review contracts.
Read definitionAn evaluation method that assesses each criterion as either met or not met, with any single failure disqualifying the offer, used to screen compliance before scored or price comparison stages.
Read definitionThe relaunch of a procurement process from scratch after all bids are rejected, a serious irregularity is found, or a complaint is upheld, resetting the competition with a new solicitation.
Read definitionAn evaluation method that assigns numerical marks to each proposal against weighted criteria, producing a ranked score that objectively compares quality across competing offers.
Read definitionThe mandatory pause between notifying bidders of an intended award and signing the contract, during which unsuccessful bidders can seek a debriefing or file a challenge before the decision becomes legally binding.
Read definitionThe stage of proposal assessment where evaluators score submitted proposals against published technical criteria before any prices are considered, filtering out non-compliant offers first.
Read definitionThe published ratio that determines how much of the combined score comes from technical quality versus price in consulting and complex services procurement, with 80:20 being the most common split used by development banks.
Read definitionThe published percentage split that determines how much of the final evaluation score comes from technical quality versus price, setting the strategic balance between quality and cost in a tender.
Read definitionSee how Bidovate turns these government tender terms into pipeline. Explore the platform or book a 15-minute demo.
