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Submission Tracking

Never miss a deadline, never skip a review

Submission Tracking provides relentless visibility into every active deadline and review milestone across your multilateral development bank and UN bids. The dashboard shows countdown timers for every pursuit in your pipeline, color-coded from green through yellow to red as the submission deadline approaches, and monitors your internal review workflow so no review slips before the bid goes out.
5
escalating alert intervals before every deadline
1
auditable record per submission

Key Capabilities

What it does

Deadline Management

Real-time countdown timers with color-coded urgency, a calendar view of all upcoming submission and clarification deadlines, and amendment-aware tracking that updates automatically when the procuring entity extends a due date.

Review Stage Monitoring

A dashboard showing completion status for each internal review stage, reviewer assignment tracking, overdue review escalation to the bid manager, and a planned-versus-actual review timeline.

Version Control

Automatic versioning with timestamps, side-by-side comparison highlighting changes, version tagging (Draft, Internal Review, Approved Final, Submitted), and rollback so you always know which version is current.

Submission Logging

Timestamp logging when bids are uploaded to the institution's e-procurement portal, capture of the submission confirmation, recipient and portal details recorded, and a pre-submission completeness checklist.

How it Works

Simple steps to get started

1

Deadlines are imported automatically

Pulled from tenders in your pipeline or entered manually from the bidding documents.

2

Configure escalating alert schedules

A default schedule of 14, 7, 3, 1 day, and 4 hours before the submission deadline, adjustable per bid.

3

Monitor internal review completion

Keep technical, financial, and compliance reviews on track against your submission timeline.

4

Log submission confirmations

Record timestamps and portal details to build your auditable submission record.

Why it Matters

The problem this solves

In institutional procurement a bid received after the deadline is rejected at the bid opening, however strong the technical and financial proposal may be. Late or incomplete bids, missing bid security, or an unsigned form can cost you a contract you would otherwise have won. Version control ensures you submit the approved final version, and submission logging creates an auditable record of exactly what was uploaded and when, in case of any later question about timeliness or completeness.


FAQ

Frequently Asked Questions


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Related terms

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See how Submission Tracking can transform your bidding workflow.