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Plain-language definitions of every Bid Preparation term that shows up in government tender work.
A bank guarantee securing a buyer's advance payment to a contractor, ensuring the funds are repaid if the contractor fails to deliver the goods or works for which they were advanced.
Read definitionAn unconditional written commitment by a bank to pay a specified sum to a beneficiary on demand, used in procurement to back bid securities, performance obligations, advance payments, and retention releases.
Read definitionA formal request from a contracting authority to a bidder seeking explanation of an ambiguous element in a submitted bid, without allowing the bidder to change the substance of its offer.
Read definitionThe formal document prepared by an evaluation committee that records the assessment of all submitted bids, the responsiveness determination, the comparative evaluation, and the recommendation for contract award.
Read definitionA formal postponement of the bid submission deadline issued by a contracting authority, which automatically extends each bidder's bid validity period by the same number of days.
Read definitionA formal amendment to a submitted bid delivered before the submission deadline, allowing a bidder to correct errors or update pricing and documents without withdrawing and resubmitting.
Read definitionThe formal procedure at which sealed bids are opened at the submission deadline, bid details are read aloud, and representatives of bidders and observers may witness the process to ensure transparency.
Read definitionA financial guarantee a bidder lodges with its offer on major contracts that the buyer can call if the bidder withdraws during validity or wins but refuses to sign, deterring non-serious bids.
Read definitionThe period after the submission deadline during which a bidder is legally bound to honour its offer, typically 90 to 120 days for goods and works, giving the buyer time to evaluate and award without risk of price withdrawal.
Read definitionA bidder's formal request to cancel a submitted bid before the submission deadline, permitted without penalty in most procurement frameworks when the withdrawal notice arrives in time.
Read definitionA mandatory disclosure in which a bidder confirms it has no relationship, financial interest, or prior role that would compromise its independence or give it an unfair advantage in the procurement process.
Read definitionA signed statement required of every bidder confirming it meets the nationality, debarment, and legal standing criteria for a specific procurement process under the applicable procurement rules.
Read definitionQualification criteria specifying the types, quantities, capacities, and availability of plant, machinery, or specialised equipment a contractor must own or have committed access to in order to qualify for a works contract.
Read definitionA qualification criterion specifying the number, type, size, and recency of similar contracts a bidder must have completed to demonstrate it can perform the work being tendered.
Read definitionA qualification criterion requiring a bidder to demonstrate sufficient annual turnover, liquid assets, or access to credit to finance the contract without cash-flow constraints during performance.
Read definitionQualification and bid criteria specifying the minimum qualifications, experience, and roles of named individuals a bidder must commit to assigning to a contract if awarded.
Read definitionA bid received by the contracting authority after the stated submission deadline, which must be rejected and returned unopened under virtually all international procurement rules.
Read definitionA bank's conditional payment undertaking that guarantees a seller receives payment once they present compliant shipping and trade documents, widely used in international goods contracts to manage payment risk across borders.
Read definitionA departure from the bidding documents that limits the buyer's rights, reduces the bidder's obligations, or prevents fair comparison of bids, resulting in automatic disqualification of the submission.
Read definitionA departure from bidding document requirements that does not affect the scope or substance of a bid, and which a contracting authority may waive or correct without disadvantaging other bidders.
Read definitionA bid that fails to meet one or more mandatory requirements of the bidding documents, disqualifying it from evaluation and award consideration before comparative assessment begins.
Read definitionDocumented evidence of a supplier's track record on previously completed contracts, used to verify experience requirements and, in some frameworks, as a scored evaluation criterion reflecting delivery quality.
Read definitionA bank-issued guarantee requiring a contractor to pay a fixed sum if they fail to complete a contract as agreed, protecting the buyer against non-performance after award.
Read definitionA financial guarantee the winning bidder provides after contract award, typically 5 to 10 percent of the contract value, that the buyer can call if the contractor fails to perform, protecting the employer against non-delivery.
Read definitionA notarised legal document authorising a named individual to sign bid documents, guarantees, and contract forms on behalf of a company, required by most international buyers to confirm that the signatory is authorised to bind the organisation.
Read definitionA legal instrument authorising a named individual to sign bid documents and make binding commitments on behalf of a company or joint venture in an international procurement process.
Read definitionA bid opening procedure held in a venue accessible to all interested parties, including observers, civil society, and the general public, to promote transparency and deter corruption in public procurement.
Read definitionThe minimum standards of experience, financial strength, technical capacity, and legal standing that a bidder must meet to be eligible for contract award in an international procurement process.
Read definitionA bid that conforms in all essential respects to the requirements of the bidding documents, making it eligible for evaluation and award consideration under international procurement rules.
Read definitionA bank guarantee allowing a contractor to receive withheld retention money early, while still protecting the buyer against defects discovered after practical completion of the works.
Read definitionA bid that meets all essential requirements of the bidding documents and is eligible for evaluation, even if it contains minor irregularities that the contracting authority may waive or correct.
Read definitionA three-party contract in which a surety company guarantees to a project owner that a contractor will fulfil its obligations, serving as an alternative to a bank guarantee in some procurement contexts.
Read definitionSee how Bidovate turns these government tender terms into pipeline. Explore the platform or book a 15-minute demo.
